Pakenham Parish Council : Minutes 15th July 2020

PAKENHAM PARISH COUNCIL
Minutes of a virtual Meeting of the Council
held on Wednesday, 15th July 2020 at 7.30pm

Present: Cllr Painter, Cllr Dorling, Cllr Bagnell, Cllr Davey, Cllr Palfrey, Cllr Sargent and Cllr Sidebotham.
No Members of the public were in attendance. Mrs S Brown (clerk) took the minutes.

1 - Record Councillors' apologies for absence: All in attendance.

2 - Declarations of interest: No Declarations of Interest received.

3 :-
County Councillor's Report:-
Cllr Hopfensperger was in attendance and gave a report which included: A general update from Suffolk County Council to circulate to Councillors. SCC has been helping West Suffolk Council with the opening of the town centre. A response from highways officer on routing of HGV's to circulate. Cllr Hopfensperger advised she had asked for the Development Management plan to be sent out to Council as well as asking for the highways lead officer on cycle routes to contact Cllr Painter. Cllr Painter stated it was very important to secure the best highways option before the new housing development residents arrive. There was also concern expressed at the Bunbury Arms already being over capacity, it was felt all that could be done now was to mitigate the problems. Cllr Hopfensperger advised Persimmon Housing had been asked to make right any damage they have made to the verges at Upper Town. It was advised it was worth making comments on developments. Cllr Spicer the County Councillor for Ixworth had contacted both Cllr Hopfensperger and Cllr Brown in regards the kebab van. West Suffolk Council had exhausted all routes however SCC licencing committee were currently looking at permitted roads and could apply for an exclusion zones for example. This would have to go to cabinet and then full council but there is the possibility they would get the powers to prevent mobile vans but will have to wait until this is put in place. Cllr Painter advised the Chair of Ixworth Parish Council had also contacted him for information in regards the kebab van.
Borough Councillor's Report:-
Cllr Brown was in attendance and gave a report which included: Infrastructure meeting, Cllr Brown has contacted West Suffolk Council Planning Team to arrange a meeting as soon as possible to discuss this. Once a time and date has been confirmed he will contact the Chair Cllr Painter. West Suffolk Council have the powers for parking enforcement and issuing notices for illegal parking, this applies to all towns and villages. Consideration will need to be given by the public that whereby if they have parked in a place previous to April 2020 without challenge, noting it was the Police who would administer and were of stretched resources, WSC have suitable resources in place and will be administering in town and villages. Of particular mind is Mere View. Abbeycroft Leisure will be able to open its facilities from 25 July, which has received financial support from WSC during this period to enable it to continue and be prepared for offering services to the public. WSC call handles on the Home But Not Alone initiative answered 1,344 calls since 30 March. A full meeting of Council held on Tuesday 14 July. There are funds available from the Locality Budget if there is anything the village wishes to do that will help bring together and maintain good health along with a good community spirit, all ideas are welcome.
Public Forum: No members of the public in attendance.

4 - To consider the approval of the minutes of the last meetings:-
The minutes of the meeting held on 17th June 2020 were approved to be signed as a true record.

5 - Reports:-
i. Outstanding highway issues/Infrastructure meeting: Council briefly discussed further the infrastructure meeting and agreed Cllrs Painter, Dorling and Davey to continue any talks with the highway engineers.
ii. Clerks Report: The tree works at the lawn cemetery and allotments have been completed. The work needed at the Dell will be completed at the end of August when birds have finished nesting. The footpath report had been received and circulated. SCC hope to be reinstalling fallen/broken fingerposts over the next few weeks. The dog bin in the car park at the playing field has been knocked over, the Chair of PVH &PFA is dealing with it, the clerk has asked to be kept informed of progress and offered help if needed. Following a query from a number of residents the planning department has advised an enforcement officer has an open case on Rivendell. Virtual meetings the advice is to still hold virtual meetings if you are able to..
Website accessibility, the clerk attended a session run by SALC to find out what needed to be carried out to meet the new legislation coming out in September. It was confirmed the platform, provided by One Suffolk, is compliant. The clerk will need to check that each document and page is accessible.
Zoom meeting, Councils are still advised to hold virtual meetings. Council had a brief discussion and all in agreement to pay £11.99 for monthly unlimited meetings from September if Parish Councils are still advised to meet virtually.

6 - To consider Cycle routes in the area:-
This was briefly discussed and it was agreed Cllrs Painter, Dorling and Davey to take this forward as a working group as it tied in with the infrastructure meeting above. It was also agreed to co-opt a resident to the working group, if agreeable, as they had links to the Hive which was pushing the eco forum which may be useful. Cllr Brown was happy to support.

The free session of the zoom meeting ran out of time, a new meeting was convened, Cllrs Painter, Bagnell and Davey joined the re-convened meeting.

7 - To consider use of the former bowling green area:-
This was briefly discussed with a feeling to keep as a communal area, to place on next agenda.

8 - Correspondence - Circulated to Councillors:-
• SALC AGM 30 July 2020 at 7pm (Virtual)
• Message from the leader of West Suffolk Council
• Updates from SCC and SALC on Covid-19
• Great Barton Neighbourhood Plan
• Donation request from SARS: Council agreed to give a donation of £50

9 - Planning Applications to comment:-
An application had been received but too late to add to the agenda - an extra ordinary meeting to be called.
i. Applications determined by Planning Authority: No applications determined by the Planning Authority had been received.
ii. Rivendell: The Planning Department had advised this was still an open case.

10 - Finance Report:-
Bank balances at 30 June 2020:-
the deposit account £10,129.50
The current account £25,236.05 and after outstanding cheques and those on the agenda have been paid an uncleared amount of £23,969.25.
To consider any payments to be made: All in agreement for the payment of invoices to be made.

No further invoices had been received.

11 - Councillors' reports and items for future agenda: Nothing to add.

12 - Date of next meeting:-
The date of the next scheduled meeting was confirmed as Wednesday, 16th September 2020 -if current regulations are still in place this will be a virtual meeting.

There being no further business the meeting was closed at 8.30pm

(Ref: 317-319)