Pakenham Parish Council : Minutes 15th January 2020

PAKENHAM PARISH COUNCIL
Minutes of the meeting held on Wednesday, 15th January 2020 at 7.45pm
Pakenham Village Hall

Present: Cllr Painter, Cllr Dorling, Cllr Davey, Cllr Palfrey, Cllr Sargent and Cllr Sidebotham
Three Members of the public were in attendance.
Mrs S Brown (clerk) took the minutes.

1 - Record Councillors' apologies for absence:-
Apologies received and accepted from Cllr Bagnell.

2 - Declarations of interest: None received.

3:-
County Councillor's report: Cllr Hopfensperger did not attend and no report had been received.
Borough Councillors report: Cllr Brown was in attendance and gave a report which included:-
Parking Enforcement - 6th April 2020 is the confirmed date of when Parking Enforcement shall be administered by West Suffolk District Council, sub-contracted to it by Suffolk County Council. All monies shall be kept by the District Council, whereas now they are kept by Suffolk County Council.
West Suffolk Recycling Centre due to open on 16 January 2020.
Water sitting on the road at Ixworth by-pass junction is a serious concern and the County Councillor has been informed.
A rural plan is being developed that gives greater focus and initiative on needs. The following key areas have been identified: transport, including key bus stops, more walking and cycling areas, digital connectivity, community engagement on planning and access to external funding. The work is continuing and updates shall be given, comments are requested from the Parish Council and residents as they arise.
There is still funding available from the Locality Budget should there be any requirements in the village. It was suggested some locality monies could be used for the re-painting of the kiosk in Grimstone End Cllr Brown was happy to fund this.
Within Pakenham while lines in the high street, residents and the pub landlord have again raised the issue of vehicles blocking key access points. Cllr Brown has emailed the County Councillor in regards this issue.
Cllr Painter advised he had spoken with Thurston Parish Council to join together to look at local highway issues particularly with the amount of new homes being built in Thurston. It was advised Cllr Hopfensperger had been asked to arrange a meeting with all relevant parties, Cllr Brown was happy to help arrange this meeting and hoped to speak to the County Councillor and Jo Churchill M.P. to also attend with highways. The Clerk to also remind the County Councillor.
A resident stated the bus shelter in Bury is often used as a meeting place and bus users felt they weren't comfortable using it. Cllr Brown to ask for more inspections of the area.
Public Forum: A resident stated Cllr Bagnell should resign as a Councillor or they would take it further due to the Councillors use of foul language at the November meeting. The Clerk advised the Council had adopted the Suffolk Code of Conduct (2014) and all Councillors had received a copy of the Code when they became a Councillor.

4 - To consider the approval of the minutes of the last meetings:-
The minutes of the meeting held on 27th November 2019 were approved and signed as a true record.

5 - Reports:-
i. Outstanding Highways Issues: Nothing to report
ii. Clerks Report: The Council papers to be deposited at the archive office in June due to the moving of archive material to the new Hub.

6 - To consider management plan for Church Green Wood/The Dell:-
The Clerk advised receipt of a letter from the residents of Nether Hall who were happy to help if needed with the management review. They were also carrying out a review of Nether Hall woodland and a copy of which was given to Cllr Dorling, parish council tree officer for information. Cllr Dorling advised one of the posts on the southern edge of Church Green Wood needed replacing and some of the Sycamores needed attending but any works would not be done until the tree survey had been carried out. It was also stated ideally the nettles within the wood needed to be sorted out but it was looking good with aconites and snowdrops appearing. Council in agreement for Cllr Dorling and resident to put together an article for the Newsletter asking if anyone would like to volunteer to help in Church Green Wood and The Dell.

7 - To consider projector for viewing planning applications:-
The Clerk had put together a comparison of three projectors, Council discussed and all in agreement for the Clerk to purchase an Epson EB-S41 Office Projector for £270. Cllr Brown advised he would fund this with locality monies.

8 - To consider quote for re-painting kiosk in Grimstone End:-
Council discussed and all in agreement to accept the quote of £250 which Cllr Brown had advised he was happy to fund with locality monies.

9 - To consider additional inscription to headstone (plot B4):-
Council discussed and all in agreement no objection to the additional inscription. The Clerk to inform the funeral directors.

10 - Correspondence:-
To circulate to Councillors: Clerks & Councils Direct
Circulated to Councillors:
i. West Suffolk Council IT work is currently being undertaken on the planning pages on their website - Noted
ii. Police data on crimes November 2019 – Noted
iii. Rural Coffee Caravan supporting Warm Homes Healthy People – Council were happy for the Officer to attend the next meeting.
Emails received from residents:-
i. Thanking the Parish Council for the refurb of the drive to the lawn cemetery. Also to advise the dead Elm tree across the fence will be dealt with. Cllr Dorling advised this had now been removed.
ii. Advising the Parish Council of a tree leaning over the road to the playing field has been inspected by a tree surgeon who has advised it is rotten but currently not dangerous. The land owner is arranging for it to be removed.
iii. Fly tipping of a gas canister – the Clerk reported to West Suffolk Council who advised an officer would inspect.
iv. Noise from a pump to the rear of Fen Road – the Clerk to write to Anglia Water advising of a complaint as the pump maybe operated by them.
v. West Suffolk Strategic Housing and Economic Land Availability Assessment 2019; a Pakenham land owner advised one site had been put forward. The Clerk to circulate the letter to Councillors.

11 - Planning Applications to comment:-
i. DC/19/2410/HH : 1 The Greenwoods
Single storey link extension from dwelling to existing garge, partial conversion of garage to habitable room.
Council discussed the application Cllr Sidebotham proposed no objection seconded by Cllr Sargent all in agreement no objection.
ii. DC/19/2475/TPO : 3 The Greenwoods
2 no Oak; 1 no Chestnut; 1 no Lime crown reduction by 2 metres on property side.
Council discussed the application Cllr Dorling proposed no objection seconded by Cllr Sidebotham all in agreement no objection.
iii. Notification of Development Control Committee Meeting application DC/19/0514/FUL : James Reinman Marine Ltd, The Broadway – 2 no dwellings & associated works – Noted

12 - Finance Report and to consider payments to be made:-
The deposit account held £10,068.96 at 31.5.19
and the current account held a cleared balance of £18,855.87 at 31.12.2019
and an uncleared balance after the invoices on the agenda have been paid of £15,888.31.
i. To confirm internal audit to be carried out by M Saunders: All Councillors in agreement M Saunders is appointed to carry out the annual internal audit.
All Councillors were in agreement for the payment of invoices as below:

No further invoices had been received.

13 - Councillors' reports and items for future agenda:-
Cllr Dorling advised the contractors carrying out the works on the re-surfacing of the cemetery driveway had also pushed back the excess soil deposited by the undertakers. Cllr Dorling suggested a fence is put up to discourage the dumping of excess soil, to place on the next agenda. Cllr Palfrey highlighted loose chippings on Fen Road following the surface dressing as the road had not been swept, the Clerk to report to highways. Cllr Palfrey advised the Poors Charity had given out the usual payouts through the year. The PVH & PFA December meeting had been cancelled another meeting had been called for next week. Cllr Sidebotham asked whether the allotment fence works had been carried out, the Clerk advised no-one had come forward. The Clerk to send an email to all allotment holders asking if anyone still wished to undertake the work of replacing any rotten fence posts.

14 - Date of next meeting:-
The date of the next scheduled meeting was confirmed as Wednesday, 19th February 2020 at 7.45pm in the village hall.

There being no further business the meeting was closed at 8.50pm

(Ref: 296 – 299)