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Pakenham Parish Council : Minutes 16th May 2013
PAKENHAM PARISH COUNCIL
Minutes of the meeting held on Thursday, 16th May, 2013
following the Parish Meeting at
Pakenham Village Hall
Present: Cllr H Painter (Chairman) Cllr M Sargent (Vice-Chairman); Cllr M Bagnell Cllr D Dorling, Cllr C Palfrey, Cllr I Brookman, Cllr R Griffin,
Mrs S Brown (clerk) took the minutes.
1 - Election of Chairman: Cllr Dorling proposed Cllr Painter this was seconded by Cllr Palfrey. Cllr Painter accepted and signed the Declaration of Acceptance form.
2 - Record Councillors’ apologies for absence: All attended
3 - Declarations of interest:-
Cllr Brookman declared an interest in item 7 (i)
Councillors are reminded of the need to update their register of interests: No Councillors needed to update their register of interests.
4 - To consider the approval of the minutes of the last meetings:-
The minutes of the meetings held on 21st March 2013 and 10th April 2013 were approved and signed as a true record.
5 - Election of Vice-Chairman:-
The Chairman proposed Cllr Sargent this was seconded by Cllr Dorling. Cllr Sargent accepted.
6 - Reports from previous meeting:–
The Fox: This had been discussed and minuted during the Parish Meeting. The Chairman, Cllr Brookman and Cllr Palfrey to arrange a meeting with St Edmundsbury planning officers to cover in broad terms the different scenarios re The Fox to go on next agenda.
7 - Planning applications:-
SE/13/0423/FUL–10 Old Hall Farm Barns
Change of Use of Office to complementary therapy clinic.
Cllr Brookman left the room while Council discussed the application.
Unanimous decision: no objection.
SE/13/0399/HH – Fenview, Fen Road
Erection of two storey rear extension & first floor rear extension of kitchen.
Council studied the plans, the applicant pointed out the revised section.
Unanimous decision: no objection
SE/13/0383/FUL – James Reinman Marine, The Broadway
Erection of detached dwelling and garage.
Council studied the plans, the applicant answered questions from the Council.
Unanimous decision: no objection
SE/13/0149/HH – Misty Meadows, Fen Road – Withdrawn
SE/13/0044/FULCA – Village Hall – Granted
8 - Church Wood:-
Additional fencing: From previous meeting Cllr Dorling had informed Council he had received two quotes for the additional fencing at Church Green Wood. One for over £200 and the other for £150. Council agreed to accept the quote for £150 from D Thrower. Clerk to contact.
Cllr Brookman advised the fencing at The Dell had not been completed yet. Cllr Dorling to get this done
9 - Dog Waste Bin:-
Additional: Cllr Sargent advised a dog owner had asked if a dog waste bin could be placed in the corner of play meadow as it would encourage more people to use it. He had offered to empty the contents into a bin that is emptied. The clerk to ascertain how far from a highway the dog bin could be and still be emptied. A member of the public brought to Councils attention there had been a problem of dog waste on the pavement on Main Road. The Chairman to write a piece in the newsletter to highlight the problem.
10 - Parish Plan:-
Affordable Housing: Cllr Griffin advised progress had been made with sites being sent to planners. Now waiting for comments from the planners.
11 - Clerks Report:-
Printer: Clerk reported the printer supplied by the Council was no longer working. Council agreed the clerk would use her own printer.
12 - Correspondence:-
All correspondence was distributed to Councillors this included: Flood Risk SCC; CPRE travel choices; Community Action training guide; SALC training available and dates; The Local Councillor x 9; SALC precept referendum bill: second reading delayed. Cllr Brookman highlighted the difficulty parishes have in setting the precept within St Edmundsbury due to the way the Borough set precept/grants and the possible danger parishes face with referendum. Clerk to write to the Borough highlighting the issue via Councillor Christopher Spicer.
The Clerk advised the Council they had received x 9 copies of The Local Councillor. Council asked the clerk to contact SALC in future to only receive the x 2 free copies included in the subscription.
13 - Finance Report:-
Clerk read out the finance report: Payments received since 1st April 2013: Total of £11,045.48
Allotments: £15 cash received unbanked. £60 outstanding a reminder e-mail had been sent out. Two letters had been sent to Santander one for a new cheque book and one to update contact details.
To consider payments to be made:
SALC subscription invoice no: 13085 for £328.00 Council agreed to the payment a cheque no: 1349 signed by the Chairman and Cllr Dorling.
Renewal of insurance policy no:11/AC/00005635/06 with AON: Council asked Clerk to obtain another quote from Came and Company, to include checking the level of both public and employer liability as well as making sure The Dell and Church Green Wood were included in the insurance cover. Advising Came and Company they had been risk assessed by CCAS Ipswich. Council approved if the quote was at or below the renewal figure the clerk to agree and arrange the cheque to be signed by Cllr Painter and Cllr Dorling before the next meeting.
To approve and sign Annual Return and annual statement for period ending 31st March 2013: The clerk advised the internal audit report had been completed by SALC the only recommendation to complete an annual financial risk assessment. To be placed on next agenda. Cllr Brookman asked for internal audit to go on the next agenda as a conflict of interest could arise from the clerk working at SALC.
SALC invoice 13185 received for internal audit for £136.80 Council agreed to the payment a cheque was issued No: 1350 and signed by the Chairman and Cllr Dorling.
Councillors approved the Annual Return and annual statement. The Chairman and clerk/RFO signed the Annual Return and annual statement.
Transfer of monies to deposit account from current account: Council agreed not to transfer any monies due to the low interest returns.
To consider using SALC to do PAYE: Council agreed SALC to do PAYE.
14 - Councillors’ reports and items for future agenda:-
Cllr Dorling advised he was replacing some of the footpath signage. Cllr Griffin to go on the circular walk to check on all pathway signs and mark. The Chairman asked for risk assessment to go on next agenda. Speedwatch to go on next agenda.
15 - Date of next meeting:-
Wednesday 6th June 2013 at 7.30pm in the Village Hall.