Pakenham Parish Council - 29th October 2014


Minutes of the meeting held on Wednesday, 29th October, 2014 at 7.30pm
Pakenham Village Hall

Present: Cllr Painter (Chairman), Cllr Dorling (Vice-Chairman), Cllr Brookman, Cllr Bagnell, Cllr Davey, Cllr Palfrey and Cllr Sargent
Fourteen Members of the public and three officers of Anglian Water attended.
Mrs S Brown (clerk) took the minutes
1 - Apologies for absence: All Councillors in attendance
2 - Declarations of interest: No declarations 
Requests for Dispensations: No requests for dispensations
3 - Police Report:-
Suffolk Constabulary did not attend; a report had been received and was read to Council. There had been no crimes of interest in the parish since the last meeting. The next tasking meeting to be held on Tuesday, 16 December 7pm at Bury Police Station. 
4 - Officers from Anglian Water:-
Bob Paine Maintenance Manager, Richard Farrow Asset Planning Process Manager and Emma Crush Customer liaison Manager: Mr Farrow addressed the Council; there had been two different areas of flooding. On The Street there had been one internal and three external flood events. At the pumping station one pump had been replaced, another will be replaced imminently as well as a float to be changed and the installation of an anti-flood valve so waste water cannot back up. One customer on Fen Road who has experienced internal flooding over a 30year period. An anti-flood valve had failed which has now been replaced and moved to a better location. Mr Farrow was fairly confident but not absolutely sure the adaptions/modifications Anglian Water had made will work. He agreed the long term solution would be to install a sump and pump which he estimated the cost at £150,000. It was suggested a cheaper alternative would be to use an outside contractor which Anglian Water promised to look into. The Chairman asked if they would look favourably on this as the residents had been dealing with this problem for many years. Mr Farrow will update the Parish Council by the end of November.  It was asked if placing non-returnable valves on a small number of houses whether this would push the problem on to other residences. It was assured this will not happen. Grimestone End pumping station was now working well, it was asked what spare capacity there was, Mr Farrow was unsure of this.
5 - County Councillor’s Report:-
Cllr Hopfensperger did not attend and no report had been sent.
6 - Borough Councillor’s Report:-
Cllr. Spicer attended and gave his report. Cllr Spicer had concerns about Vision 2031 and the extra building of houses around Bury. He advised Richard Bryant was going to take a cut of hay off the cemetery meadow next year. Cllr Spicer thanked the Council for cutting the hedges in the cemetery but he had some concern about a number of trees whose branches were overhanging a number of headstones. He thanked the Council for all their work with Highways particularly with the current works at the village hall being undertaken. Cllr Spicer advised he had a meeting arranged with the new enforcement officer on Wednesday, 5th November to discuss Mill Road and will update Council at the next meeting.
7 - Public Forum:-
It was advised the footpath between Greenwoods and Manor Garth is still covered with vegetation. The clerk to contact Guy Smith Highways to remind him he had agreed to have this cleared following the Highways site visit. Rubbish was still coming down Church Hill in heavy rainfall. The clerk to ask Highways for the gulleys to be cleaned. Cllr Palfrey to investigate the gulleys on Church Hill.
It was advised the bollards at Mill Road had not been replaced. The clerk to remind Cllr Hopfensperger

8 - To Consider the approval of the minutes of the last meeting:-
The minutes of the meeting held on 17th September 2014 were approved and signed as a correct record.
9 - Clerks Report:-
The clerk had received a further two quotations for the cemetery headstone works of £3900 + VAT from Perfits and £2970 + VAT Saxon Memorials. Hanchets had the cheapest quotation and were therefore instructed to carry out the works. A notice has been placed on the noticeboard in the village hall informing residents. EFMS has been instructed to cut the cemetery meadow in September next year. SCC has been informed of the two street lamps not working. 
10 - To consider purchase of a marquee:-
The clerk had sent the quotation for a marquee to Cllr Hopfensperger but had not had confirmation of the £500 grant. Cllr Spicer confirmed the PCC was happy to give a donation and store the marquee at the church. The PVH & PFA agreed to give a donation. The clerk to inform the insurance company.
Council agreed: Cllr Painter to purchase the marquee as long as Cllr Hopfensperger confirms the £500 grant.
11 - To consider purchase of a defibrillator:-
All Councillors had received the list of quotations for an iPAD SP1 defibrillator, wall bracket, cabinet or heated outside cabinet for consideration. A grant form from St Edmundsbury had been received. It was suggested a training evening could be given by St Johns Ambulance after the purchase of a defibrillator for anyone interested. PVH & PFA were happy to have a defibrillator on the outside of the building. It was suggested a notice could be placed in the Newsletter asking if anyone was interested in sponsoring or donating to a defibrillator. 
Council agreed: To go ahead with a grant application toward the purchase of a defibrillator.
12 - Report on Affordable Housing:-
All correspondence from Havebury Housing had been distributed to Councillors, to wait until the Council receives some ideas from Havebury. The clerk to write to the land users to advise them of the possibility the current site may be used for this. A member of the public was not happy with any extra houses being built particularly with the flooding and sewage problems experienced by the village. The Chair explained the Parish Council had been asked to look at this because of the results of the survey carried out for the Parish Plan. They were looking at six affordable houses of one or two bedrooms with a possibility of six further houses in the future. This would not go ahead if there was any possibility of flooding or to the detriment of the village. A member of the public asked if the possible site could be identified and the Chair said until the present land users had been notified this could not be disclosed. The Parish Council had simply met with Havebury housing to ask the question.
13 - Correspondence:-
All correspondence had been circulated which included: SALC annual report, invite to SALC agm, social media & filming seminar, Adoption of Vision 2031, Suffolk View and Clerks & Councils Direct.
14 – Planning:-
DC/14/1905/TCA : Stayer Cottage, Bury Road, Ixworth .
Trees in a conservation area notification.
Council discussed and agreed: No objections

No further applications had been received.

Applications determined by Planning Authority:-
Bridge House, The Street – Trees: granted
Mulberry House, Church Hill – Trees: granted
Manor Garth – Trees: granted
Silverwood, Ixworth Road – Single storey rear/side extension: granted
15 - Finance Report:-
To consider payments to be made:-
Cleared balance of the deposit account £6662.78
Cleared balance of the current account at 6/10/14 £13,408.15
Uncleared balance £13,276.55 this includes the SALC invoice on the agenda.
The pension staging date for Pakenham is 1 June 2016.
The Parish Council must register within 4 months of the staging date.
The clerk falls within the ‘Entitled Workers’ category, the implications of this were read to Council.
Council agreed payments:-

Cheques raised:-

SALC inv: 14777 provision of 6 months payroll service


British Legion donation.


No further invoices had been received.

16 - Councillors’ reports and items for future agenda:-
Council were happy to continue with the new lay out of the agenda. 
17 - Date of next meeting:-
The next scheduled meeting was confirmed as Wednesday, 26th November 2014 at 7.30pm in the Village Hall.
There being no further business the meeting closed at 9.20pm.

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