Pakenham Parish Council Minutes - 18th August 2011

Meeting of

PAKENHAM PARISH COUNCIL

7.30pm 18th August 2011, The Martin Room

Present: Cllr H Painter, Cllr R Griffin, Cllr M Sargent, Cllr D Dorling, Cllr C Palfrey, Cllr M Bagnall, PCSO J Burke. Mrs M Gardiner (clerk).

The Chairman welcomed Cllr Bagnall to the Parish Council meeting and introduced him to the Council and the public.

1 - Apologies for absence: Cllr A Kibbel, Borough Councillor C Spicer; County Councillor R Hopfensperger.

2 - Declarations of interest: none.

3 - Public Forum:-
Newbury, Fen Road - Mrs Mary Kirby referred to the condition of the site at this address. She said that Fen Road residents and visitors to the area are concerned about the state of the front garden. The Parish Council will write to the resident concerned.
Land at Mill Road, Micklemere, Pakenham - The Chairman invited comments from the general public in an open discussion setting.
Members of the public and some Councillors expressed disappointment that no representative from the Borough Council, County Council or Environment Agency were present.
The Chairman commented that he understood Christopher Spicer to be on holiday and that Rebecca Hopfensperger had apologised for her non-attendance.
The Parish Council had asked a member of the Environment Agency to attend. The Enforcement Officer felt she could not attend.
The owners of the land at Mill Road attended the meeting. The owners explained that their land needs an entrance. In reply the Chairman explained that this is an issue which should have been addressed during the planning consultation and now the issue concerning the Parish Council is the compliance with the planning enforcement notice for the front boundary.
The owner's spokesperson denied knowledge of the enforcement.
A copy of the Appeal decision was passed to them by a parishioner.
The Chairman read an email from Jane Stanley, the Enforcement Officer, concerning the site at Mill Road, Micklemere. Mr Barty commented that 30 sows will shortly be put on the site to join the chickens, geese and goats already there.
The Chairman reiterated that three items are of concern to the Parish Council on the site.
a) Lack of compliance with the planning enforcement notice which, it is understood, required the front boundary to be reinstated no later than May 2010.
b) Animal welfare issues which were of concern to a number of parishioners
c) Covering the site with large quantities of chalk and soil.
Mr Barty commented this was legally acceptable as the material had been brought from his own land elsewhere.
The Chairman disagreed with this statement.
Mr Barty also said he considered the chalk will help the quality of the egg shells.
The Chairman also pointed out that the Parish Council have no knowledge of whether the material is contaminated or not. Mr Barty replied that he would agree to it being tested.
Mr Barty also reported he intended forming two ponds on the site.
The Chairman asked Mr Barty his intention for the site, to which Mr Barty replied he saw the land as a hobby.
To help resolve matters PCSO J Burke suggested that a joint agency meeting, with no public present, should be set up on neutral ground to discuss all the issues related to this land. He offered to organise such a meeting. A representative from the Suffolk Wildlife Trust should be invited. Mr Barty agreed to this.

At the end of the meeting at the request of some parishioners the Public Forum was reopened.
A local stock-keeper spoke to say that he was disappointed that no more local keepers of cloven-hoofed animals were present. He was worried about the possibility of the spread of disease. Animal movements between sites are closely monitored as is the movement of soil. He suggested that the Council should contact the animal welfare agencies and the relevant Trading Standards office with regard to conservation grazing and animal movement restrictions. He asked if the Defra Animal Health Dept were satisfied with the health of the animals.

4 - County Councillor's Report:-
Land at Mill Road, Micklemere, Pakenham
I have chased Trading Standards for an update on animal welfare enforcement and am awaiting a reply as soon as I hear anything I will let you know.
I have reported the dumping of dirt in the woods and the roadway which is being built onto the osier bed to the Environmental Waste department to see if there is any action that SCC can take, I have also contacted the Highways department with regards to the roadway again for advice on any action that can be taken. This has only recently been done as I have been away but I would hope to get an answer soon, again I will let you know when I hear anything. Please let me know if there is anything else I can do with regards to this.
Blocked drains
The blocked gulley at Ixworth bridge has been jetted and I have reported the blocked gully and outlet pipe to the watercourse behind Strathcona at Grimstone End and this should be done in the next week.
Intelligent Lighting System
By 2025, Suffolk aims to achieve a 60% reduction in CO2. Introducing the intelligent lighting system has the potential to deliver significant street lighting energy savings and a CO2 reduction by April 2013. However significant progress must be made in order to meet the immediate target of 4% per annum reduction in CO2 emissions, resulting from the council's operations. Implementing the system will also save the council at least £550,000 per year in energy costs.
It is currently proposed that all units six metres in height and below are to be switched off between the hours of midnight and 5:30am, with the following criteria requiring closer examination of whether lights should be kept on for a longer period:-

Lights at major junctions/roundabouts;
In town centres with CCTV, high security businesses e.g. banks, areas of high night time pedestrian usage for example near nightclubs and train stations, outside community facilities or leisure centres;
Areas where street lights are needed to reduce road accidents;
Areas where there could be an increase in crime through reduced lighting, e.g. pubs and specific residential areas;
Remote alleys linking residential streets;
Near pedestrian crossings, footbridges, subways;
In public car parks;
At bus stops;
At level crossings, speed humps and traffic lights;
Where there is sheltered housing for the elderly.

The attached plan shows with Black symbols, the street lighting units that will be switched off between midnight and 5:30am. The Orange symbols denote units that will remain on all night and will be dimmed in the future. The green symbols are those owned by St Eds who are considering the proposals at present. The plan is for Pakenham switchover to start in 2nd April 2012, I would be interested in the parish council's thoughts on this.

General Matters
Ofsted Inspection - Suffolk County Council's Children and Young People's service received the praise following an unannounced Ofsted (Office for Standards in Education, Children's Services and Skills) inspection carried out during July. The inspection sampled the way in which Suffolk safeguards children and young people and particularly looked at the county council's impact on minimising any child abuse and neglect. The Ofsted report highlighted a number of strengths such as the way in which staff use assessments to ensure a child's protection. These were regarded as being of a consistently high standard. The service was also praised for the way in which service users' views are taken into account in both overall service planning and the assessment of their individual needs.
Libraries
We are currently in the position of:-
1 - evaluating the best option for a 'holding company' for all libraries to be transferred into, together with the budget and staff;
2 - work with a number of pilots to create different models of operation;
3 - develop a workshop for communities and councillors for end September to discuss 1 & 2 above;
4 - consult on changing the current mobile service, whilst developing more hub activity.

5 - Borough Councillor's Report:-
Land at Mill Road, Micklemere, Mill Road - Since our last meeting, I was telephoned by Mr Don Flett, who advises Mr Reynolds. He was seeking my advice. He intends to visit the site with Mr Reynolds, but was unaware of its use by animals. He offered the explanation that Mr.Reynolds "came from a farming background". When I told him that it had been totally covered in lime, thus preventing grass growth, he explained that he knew nothing about grass. However, he did say that the corner of the site next to the A143 belonged to a Mr. Anderson and included the first access. The reason given for the new access was to "gain access to his property".
I told him about the blocked drain, which was being handled by the Environment Agency and Suffolk County Council. I told him that the residents of Pakenham were anxious for the Enforcement Order to be carried out, even by Court Order. He told me that Mr.Reynolds would soon be leaving for New Zealand.

6 - Police report: PCSO J Burke gave this report:-
12/07/11 - Common Assault - The Owell
No publicity requested.
10/08/11 - Harassment, pursue the course of conduct (Sect 2) - The Owell
No publicity requested.
Pakenham Post Office Police Surgery:-
I am starting a three weekly Police surgery at the Post office again. The next meeting will take place on Wednesday 7th September 2011 from 10am to 10:30am.
Next Community Tasking Meeting:-
The next Community tasking meeting will be held at 7pm on Thursday 8th September 2011 at the Erskine Centre, Chedburgh IP29 4UL. The meeting will last approximately 2 hours. Members of the Parish Council are invited to attend and discuss present priorities and community issues with Police and partnership agencies.

The Chairman convened the meeting.

7 - Approve minutes of meeting held 30th June 2011:-
These were approved and signed as a true record.

8 - Clerk's report:-
Ixworth Pumping Station - Anglian Water tell us that the valves in the pumping station were decommissioned before the site was sold.  However, there is still a mains pipe running along the fence line. Clerk to write to Anglian Water again to express concern over the safety of the water to local people should this pipe be tampered with.

9 - Planning applications: none.
Planning applications received after publication of the agenda:-
SE/11/0974 - Rivendell, Grimstone End
Erection of single storey rear extension
After carefully studying the plans, Councillors agreed unanimously that they have no objection to this proposal.
TPO236(1997)10 - 4 The Greenwoods
Four oak trees (T1, T2, T6,T7) - remove two lowest branches located over garages from each tree and 30% reduction to rebalance trees; Oak tree (T3) - 30% crown reduction.
After discussion, councillors agreed unanimously to this proposal.
Outcome of planning applications:-
Refused - SE/11/0506 - Millers Meadow.

10 - Finance Report:-
A Finance Report was circulated and payments agreed. Paperwork necessary to appoint a new signatory will be completed.
The audit papers were amended to note the value of Church Wood as an asset.
It was agreed to obtain a quote to repair the fence alongside The Dell where it has been broken.
A request was received for a grant of £1000 towards the resurfacing and lighting of the footpath to the Church. A quotation of £3,946.24 has been received for the work. For a future agenda.

11 - Church Wood:-
Councillors agreed to the completion of the fencing at the price quoted. The gate will be padlocked temporarily until a tree survey (risk assessment) has been undertaken.
The site to be added to the asset register for insurance purposes.

12 - Report on meeting to discuss village newsletter:-
500 flyers were sent out advertising the meeting and many residents attended. The plan was to distribute financial and editorial duties. It was agreed to start with a simple newsletter and within it to ask for suggestions to enable the idea to grow. SCC will be approached for funding, but in the meantime the Parish Council will be asked to fund the cost of printing and distribution. Sponsorship or advertisement to help with funding will be investigated. Cllr Griffin will assume editorial duties to get the newsletter started. Volunteers are available for distribution.
The Parish Council are in favour of this venture.

13 - Queen's Jubilee celebrations:-
The President of Pakenham WI has been approached by a Heritage and History group in Cambridge who would like to do a study of Pakenham's contribution to World War II to celebrate the Queen's Silver Jubilee. A grant of £19,200 has been applied for from the Heritage Lottery Fund.
The study will include the contribution made by the two mills, which are unique in Suffolk. Oral memories not recorded yet will be collected. There were 40 evacuees in Pakenham from Bethnal Green and it is hoped to trace as many of them as possible.
The study aims to start in February 2012. Norton and Ixworth schools will be involved. Students will design a heritage board to publicise a heritage trail. There will be a display in Pakenham Church. The whole study will culminate in a book, with a small edition for every resident and a large book to be kept in the church.
There will be a1940's street party with a dance in the evening on Sunday 3rd June 2012. The Parish Council was asked to support the venture and give a donation if possible.

14 - Land at Mill Lane, Micklemere, Mill Road:-
 Issues dealt with during the Public Forum.

15 - Correspondence for circulation:-
SCC : Electric blanket testing ; Fostering; Creative Arts East.
St Edmundsbury : Housing Help & Advice.
Suffolk Age UK : Pride of Place.
Havebury News.
CPRE : Fieldwork magazine.
Haydens Arboricultural Consultants.
Royal Horticultural Society;  Playgrounds etc.

16 - Councillor's reports:-
The footpath to the playing field is very overgrown. Clerk to write to Highways to check ownership.
The footpath from Manor Garth to the playing field is also overgrown. Clerk to write to St Edmundsbury.
A resident reported a diesel smell along a village footpath. The Environment Agency has been informed and the problem solved.

17 - Date of next meeting:-
Thursday 22nd September at 7.30pm in Pakenham Village Hall.

Pakenham-Village of Two Mills Book
History of Nether Hall book
Download Pakenham Circular Walk leaflet
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