Pakenham Parish Council AGM Minutes - 27th May 2010

Meeting of


8.15pm 27th May 2010, Pakenham Village Hall

Present: Cllr H Painter, Cllr N Farthing, Cllr M Sargent, Cllr A Kibbel, Cllr R Griffin and Mrs M Gardiner (clerk).

1 - Election & appointment of Chairman & Vice-Chairman:
Cllr Farthing proposed Cllr Painter for Chairman for the coming year 2010-2011. This was seconded by Cllr Kibbel and agreed unanimously.
Cllr Painter proposed that Cllr Farthing continue as Vice-Chairman for the coming year. Cllr Sargent seconded the proposal and all Councillors agreed unanimously.

2 - Signing of Declaration of Acceptance of Office form:
Cllr Painter signed the form to accept the office of Chairman and the Clerk countersigned it.

3 - Apologies for absence: Cllr D Dorling, Cllr M Bryant, County Councillor R Hopfensperger and Borough Councillor C Spicer.

4 - Declarations of interest:
Cllr Griffin expressed an interest in the planning application for Meadow View and left the room while this was discussed and agreed.

5 - Public Forum: members of the public present had no matters to raise.

6 - Borough Councillor's report:
St Edmundsbury will be working with Forest Heath for waste issues to help cut costs.
Cllr Spicer represents the parish at CAB & Safer Neighbourhood Tasking meetings.
The Enforcement Policy will go to Scrutiny Committee on 7th July. Cllr Spicer will speak about 2 Micklemere and the problems at Mill Road.
Planning for The Broadway will be re-submitted. The Environment Agency have no objections.
As Pakenham has no up-to-date housing need survey, money towards affordable housing may be paid to Gt Barton. (Parish Councillors agreed discuss this when considering the new application as a survey is to take place shortly in Pakenham.)
In answer to a question, Cllr Spicer said that West Suffolk House would still be used as SCC and St Edmundsbury work together. The front car park is for visitors and the rear for workers.

7 - County Councillor's report:
Since my last Annual report I was honoured to be re-elected as your County Councillor and am now in my second term. Below is a round up of what has been a busy and frustrating year.
Local Government Review - The review continued to be a distraction throughout last year. With an appeal from the councils who supported a three way unitary split and a judicial review from Norfolk County Council, delaying the timetable again. Another consultation was carried out on the preferred unitary options in the Summer 2009, followed by a further invitation to all councils who throughout Suffolk to make a representation to the Secretary of State on what unitary structure they prefer.
After taking into consideration the representations received Rosie Winterton the minister for Local Government decided not to go ahead with any unitary options in Suffolk for the time being. She ruled that although she believed there to be merit in a unitary proposal, because there was not a broad cross section of support from all councils in Suffolk she could not agree to one particular structure. She requested that a convention is called with the Suffolk councils, MPs and stakeholders to come up with a unitary solution. We have yet to receive terms of reference for this convention or exactly what it will consist of. Therefore we are not really any further forward than we were this time last year.
The Budget - It is clear from the current financial crisis that local government grants and public spending will be cut. Indeed the government cut a further £11 million out of our grant this year to give to other councils. Therefore it is imperative that Suffolk County Council continues to work with both the public and voluntary sectors to reduce duplication in services to provide further savings.
With the above strategy and through good housekeeping, cutting bureaucracy and working more efficiently, we are saving a further £9.3million this year, making us currently the second most cost-effective County Council in England (behind Kent - who have double our budget).
SCC has saved £70million over the last four years. By this time next year, that will be £80 million in five years - equivalent to an average of £300,000 a week.
These savings mean that we are able to invest more in the following areas:-
* Road maintenance - £1.5million
* Caring for older people - £4million
* Safeguarding vulnerable children - £3.3million
National recognition - Together with our partners, we have been awarded three Green Flags for excellence by the Audit Commission as part of their Comprehensive Area Assessment. These green flags relate to the development of green technologies, coastal protection at Bawdsey and tackling prostitution in Ipswich. Suffolk is the only area in the country to receive as many as three green flags. This follows on from our four consecutive years being rated as a top-performing Council.
Keeping Suffolk Moving - During the cold spell at the end of last year and the start of this year, our lorries gritted 101,000 miles of road using 18,000 tonnes of salt. Many of our front-line workers made unscheduled visits to the most vulnerable in our communities at their own behest to check the elderly were ok.
Grimstone End Signage - I am pleased to report after a number of years of trying to get these nameplates erected, the work has now finally been carried out.
Locality Budget - This year I have been pleased to contribute monies from my locality budget to the Church Green project and also the resurfacing of the pavillion car park. I would like to remind any community groups that my locality budget is available for projects any amounts from £100-£3,500 have been granted.
Flooding - The Floods Directive 2009 and the recent Flood & Water Management Act 2010 require the County Council together with its partners (the Suffolk Flood Risk Management Partnership) to prepare a Suffolk-wide assessment of surface water and local flooding in order to produce a strategy to deal with significant flood risks. The Environment Agency has accurate records of river and coastal flood events going back many years but there is a lack of information on local and surface water flood events. I would encourage the parish council to give this survey serious and speedy consideration. The deadline for returns will be 19th July 2010
We ask also that you make clear that whilst Suffolk County Council has the lead role with regard to surface water flooding, no additional funds have been made available to undertake the new responsibilities in the Act. Any local flooding issues will have to be assessed as a countywide priority if we are to spend Suffolk's limited resources wisely and we do not wish to raise public expectations that we will be able to solve ongoing problems. Until we have a priority list, the County Council will prioritise its efforts on significant flooding where internal property flooding occurs.
In reply to a question, Cllr Hopfensperger said that dualling of the A11 was still a priority of the new government.
8 - Police report: no report was available.

The Chairman convened the meeting.

9 - Approve minutes of meeting held on 8th April 2010.
Councillors agreed that these should be signed as a true record.

10 - Clerk's report:
Annual Surface Clearance Programme 2010 : SCC had sent a programme of clearance of public footpaths in Pakenham. This was passed to the Footpaths Warden.
Community Governance Review : the document will be circulated with the correspondence and will be discussed at the next meeting.
Church Wood : Clerk to contact the Borough Council to expedite purchase of this land. The grant will not be available until purchase is confirmed.
Telephone kiosk purchase : The Chairman has the necessary paperwork and Councillors agreed that this should be completed and returned to BT.
Traffic at High Town : A letter from a resident was read to the meeting regarding traffic speed and road safety near the cross-roads at High Town. It is very dangerous to walk children to catch a school bus in this area. Clerk to contact SCC to ask for some traffic-calming measures.
Flood questionnaire : for next meeting.

11 - Planning applications:
SE/10/0487 - Land adjoining Acorn Cottage, Fen Road
Certificate of Lawful Existing Use - Continued use of land as domestic garden.
Councillors looked at the plans carefully and agreed unanimously that they have no objection to this certificate being issued.

SE/10/0580 - Nether Hall
Extension to ballroom.
Councillors agreed that they have no objection to this application.

SE/10/0581 - Nether Hall
Listed building application - Various alterations
Councillors carefully studied the plans and agreed unanimously that they have no objection to this proposal.

SE/10/0623 - Meadow View, Fen Road
Partial reconstruction of existing garage
Councillors all agreed that they have no objection this application

Pensilva - Councillors reported that it appears that the garage is now a room of the house and the door has been bricked up. Clerk to contact Planning Dept.

Outcome of planning applications:
Pensilver - Revised scheme - granted
13 Manor Garth - Fell one willow tree - granted
The Broadway - refused.

Land at Mill Lane enforcement notice. A letter has been received from the Chief Executive explaining the procedure.
Clerk to reply.

12 - Finance Report:
A Finance Report was circulated. Payments will be delayed as all paperwork is with the auditor. For next meeting.

13 - Local Development Framework:
Pakenham remains an infill village with minimum development. The three sites originally allocated for development have all been refused

14 - Correspondence for circulation:
SCC : Submission of Waste Core Strategy ; Development Plan ; Changes to waste disposal and collection service; Suffolk Joint Emergency Planning Unit; Outdoor furniture & play equipment catalogue
Suffolk COPD Services : Pulmonary Rehabilitation Couses
NHS : Application for inclusion in the Pharmaceutical List at Thurston
CPRE : Countryside Voice & Members' Guide
Suffolk Preservation Society : Suffolk View & AGM
Suffolk Acre Update magazine
Cascade : Rural Housing for local people

15 - Any other business from Councillors:
Cllr Sargent offered to tidy the area around the village pump in time for the Open Gardens day. Councillors agreed to cover the cost.

16 - Date of next meeting: Thursday 17th June.

Pakenham-Village of Two Mills Book
History of Nether Hall book
Download Pakenham Circular Walk leaflet
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